Bylaws

These bylaws were voted on and approved by a democratic majority at the general assembly of the residents’ association on 7 April 2025. At any given time, these bylaws apply to all members – or guests – of the association.

Article 1

Name and Location

§ 1

(1) The name of the association is UN17 Village Residents’ Association (Ørestad).

(2) The definition of ‘UN17 Village’ includes all buildings located on the property:

I. Kronen

II. Lunden

III. Noli

IV. Spidsen

V. Søen

(3) The residents are always subject to the provision in § 1(2).

§ 2

(1) The association is located at 'UN17 Village' on Else Alfelts Vej 110-202, 2300 Copenhagen S (parcel 954a Sundby Overdrev, Copenhagen).

§ 3

(1) The association's CVR number is 45337030.

Article 2

Purpose of the Association

§ 4

(1) The purpose of the association is to promote a strong community across UN17 Village, where all residents have the opportunity to engage in the association's work, regardless of age, gender, sexual orientation, and ethnic origin.

(2) The association strives for membership and board composition to reflect the diversity of the community of UN17 Village.

§ 5

(1) The association also aims to organize inclusive social, cultural, and recreational activities for all residents of UN17 Village.

§ 6

(1) The association seeks to represent the residents of UN17 Village in relation to common facilities, community development, and any issues affecting a larger group of residents.

Article 3

Membership

§ 7

(1) All residents of UN17 Village who are eighteen (18) years of age or older can become members.

§ 8

(1) Membership is obtained through the payment of membership fees.

(2) The membership fee is set at the general assembly according to § 16.

(3) Membership is not a requirement to participate in the association's activities and events.

(4) Certain events may deviate from the conditions in § 8(3).

§ 9

(1) The provisions of the bylaws regarding membership apply at all times.

(2) The association’s members and guests are obliged to comply with the contents of the bylaws. Failure to comply may result in expulsion from the association's events.

(3) The association only stores necessary member data, handles it confidentially and deletes it upon termination of membership per GDPR rules and regulations.

Loss of Membership (Exclusion)

§ 10

(1) Membership in the association may be revoked if one or more conditions are met:

I. The member deliberately works against the association’s interests.

II. The member represents the association negatively.

III. The member commits one or more criminal offences in relation to association activities.

(2) A breach of the conditions in § 10(1) triggers temporary or permanent exclusion according to § 11(1).

(3) An excluded member has the right to present their case at the next general assembly according to § 11(3).

§ 11

(1) It is the board’s responsibility to approve exclusion. Exclusion happens only in the event of a majority vote.

(2) Two-thirds (2/3) of the board constitutes the majority.

(3) Exclusion can be overturned at the next general assembly according to § 10(3), if there is a two-thirds (2/3) majority.

(4) The board can only reverse exclusion if the decision is unanimous.

Article 4

General Assembly

§ 12

(1) The general assembly is the highest authority of the association.

(2) The general assembly is held simultaneously in Danish and English.

(3) The general assembly should be accessible online via videolink.

Notice of the Meeting

§ 13

(1) The general assembly must be held once (1) every year.

(2) The general assembly must be held no later than the end of April.

(3) Notice of the general assembly must be given with a minimum of one (1) month's notice.

(4) Members of the association will be notified via email.

(5) The notice must also be published on the association’s other channels.

§ 14

(1) The notice of the general assembly must include:

I. The agenda

II. The current version of the association's bylaws

III. The association’s audited annual accounts

IV. The minutes from the previous general assembly

§ 15

(1) A properly notified general assembly is authorized to make decisions regardless of the number of attendees.

(2) § 15(1) may only be disregarded if other provisions of the bylaws apply.

Agenda for the General Assembly

§ 16

(1) The agenda for the general assembly must include the following, without change:

I. Election of moderator

II. Election of minute-taker

III. Board's annual statement for approval

IV. Presentation and approval of the association’s annual accounts

V. Presentation of the proposed budget for the coming year for approval, including approval of the proposed membership fee.

VI. Deliberation of proposed amendments to the bylaws

VII. Deliberation of other proposals

VIII. Election of the board:

a. Election of chairman (odd years)

b. Election of vice chairman (even years)

c. Election of treasurer (even years)

d. Election of five (5) building representatives (annually)

e. Possible election of two (2) alternates (annually)

f. Election of internal auditor (annually)

IX. Additional matters

Voting Rights

§ 17

(1) All members have voting rights at the general assembly.

(2) Voting rights require no outstanding membership fees.

§ 17a

(1) Every resident older than eighteen (18) and who is eligible to vote has one (1) vote.

§18

(1) Members can only cast their vote by personal attendance.

(2) If personal attendance is not possible, members may grant a proxy vote to another eligible member of the association.

(3) A proxy holder can only represent one (1) other member at the general assembly, and may thus cast one (1) additional vote, in addition to their own vote, according to the proxy.

Voting

§ 19

(1) Decisions at the general assembly are made by a simple majority.

§ 20

(1) Voting is conducted by a show of hands.

§ 20a

(1) The provision in § 20 is overridden if at least one (1) attending member requests a written ballot.

(2) The responsibility for appointing vote counters lies with the elected moderator of the general assembly, according to § 16.

Proposals at the General Assembly

§ 21

(1) Proposals to be considered at the ordinary general assembly must be submitted in writing to the board no later than one (1) week before the general assembly.

(2) If there are proposals, they will be sent via email to members no later than five (5) days before the general assembly.

Candidates for the Board

§ 22

(1) In the event of an election with multiple candidates, each candidate must present their candidacy to the general assembly.

§ 23

(1) For a candidate to be elected, they must either be present or have submitted a written declaration of willingness to be elected (or re-elected) to the board.

Minutes

§ 24

(1) Minutes of the general assembly must be sent via email to the association’s members no later than one (1) week after the meeting.

§ 24a

(1) It is the moderator’s responsibility to ensure that the final vote counts are included in the minutes.

Extraordinary General Assembly

§ 25

(1) An extraordinary general assembly may be called when:

I. The board, or

II. A quarter (1/4) of the association’s registered members request it.

(2) The extraordinary general assembly is called and conducted in the same manner as the ordinary general assembly. With regard to the agenda of the extraordinary general assembly, it may be decided to deviate from the agenda in § 16.

Article 5

Daily Management of the Association

§ 26

(1) The daily management of the association is handled by the board, which consists of the chairman, one (1) vice chairman, one (1) treasurer, five (5) building representatives, and possibly two (2) alternates.

Election of the Board

§ 27

(1) The board is elected by the general assembly as follows:

I. The chairman is elected for a term of two (2) years, and this position is elected in odd years.

II. The vice chairman is elected for a term of two (2) years, and this position is elected in even years.

III. The treasurer is elected for a term of two (2) years, and this position is elected in even years.

IV. The building representatives are elected for a term of one (1) year.

V. Any alternates are elected for a term of one (1) year.

(2) The general assembly elects an auditor from among the members, who are responsible for ongoing auditing and control of the accounts.

§ 28

(1) If the chairman resigns mid-term, the vice chairman automatically becomes chairman until the next general assembly.

§ 29

(1) If the vice chairman or treasurer resigns mid-term, other board members may be appointed to the position. Alternatively, an alternate can be appointed.

§ 30

(1) Upon the resignation of one (1) of the building representatives, the position will remain vacant unless an alternate residing in the same building is available on the board.

(2) The board may, at any time, call for an extraordinary general meeting in the event of the resignation of one or more building representatives.

§ 31

(1) Alternates are invited to all board meetings.

(2) Attendance at board meetings does not grant voting rights to alternates.

(3) This provision does not apply if one or more alternates assume a voting board position due to the resignation of a board member.

§ 32

(1) The board manages the association in accordance with the bylaws as voted on at

the general assembly.

Holding Board Meetings

§ 33

(1) The chairman calls the other board members to meetings.

(2) In the absence of the chairman, the vice chairman is responsible for calling the meetings.

§ 34

(1) The board must hold at least five (5) board meetings, distributed across the period between each ordinary general assembly.

§ 35

(1) Minutes of the board meetings must be made available to all members of the association no later than one (1) week after the meeting.

(2) It is also the board’s responsibility to make the publication of the meeting minutes available.

Board Decisions

§ 36

(1) The board makes decisions by a simple majority. The chairman has two votes in the event of a tie.

§ 37

(1) The board is authorized to make decisions when at least two-thirds (2/3) of the board members are present.

(2) This provision does not include alternates, so their absence does not affect the quorum.

§ 38

(1) Other responsibilities and committee positions are distributed internally within the board, varying according to need.

Working Groups

§ 39

(1) The board is authorized to establish ad-hoc working groups without prior approval at the general assembly.

(2) The ad-hoc working groups are intended for targeted work on a common issue or specific theme for the association.

(3) All members of the association may be part of a working group.

(4) The board may set a specific number of places available in a working group if necessary.

§ 40

(1) The board should strive to involve as many members as possible in the working

groups.

§ 41

(1) Each working group must consist of at least one (1) board member.

(2) It is the responsibility of the board member to call the working group to meetings and report the group's activities to the board.

Article 6

The Association’s Finances

§ 42

(1) The association is funded through the membership fees, which are set annually at the general assembly, according to § 16.

§ 43

(1) It is the responsibility of the treasurer, elected by the general assembly, to maintain accurate financial records of the association.

(2) The annual accounts are presented to the general assembly annually, according to § 16.

§ 43a

(1) The treasurer is responsible for maintaining the association’s membership registry.

(2) In accordance with § 43(1), the treasurer may be required to present the membership registry in connection with the current financial accounts.

§ 44

(1) In the event of a surplus in the association's finances, it must be used for activities that benefit members and promote the association's purpose, according to Article 2 of the bylaws.

Article 7

Representation and Liability

§ 45

(1) The association is represented externally by the signature of the chairman and at least one (1) additional board member.

§ 46

(1) In the event of the association seeking a loan, the board is liable for the loan.

(2) No other members of the association are liable for the loan, according to § 46(1).

§ 47

(1) There is no personal liability for the association’s financial obligations.

Article 8

Amendments to the Bylaws

§ 48

(1) Amendments to the bylaws can only be made at a general assembly.

(2) A simple majority of the members present is required for approval.

§ 49

(1) Amendments to the bylaws come into effect immediately upon approval.

Article 9

Dissolution of the Association

§ 50

(1) The association may be dissolved at the general assembly. A minimum of two-thirds (2/3) of the members present must vote in favor. In addition, dissolution of the association requires that the two-thirds (2/3) majority of members present votes for it for two (2) consecutive general assemblies.

§ 50a

(1) Upon dissolution, any remaining funds must be used for the common benefit of the residents of UN17 Village.

(2) It will be decided how the funds should be distributed at the association’s final general assembly.

Article 10

Translation of the Bylaws

§ 51

(1) The bylaws are available in both Danish and English.

(2) In case of discrepancies or misunderstandings regarding the wording of the bylaws, the Danish version takes precedence.

Article 11

Date

§ 52

The bylaws were adopted by a majority vote at the association's general assembly held on 7 April 2025.

See the bylaws with signatures of the board of directors

Superseded Bylaws

• Bylaws adopted 11 October 2024